| Payroo is the first company to have gained HMRC RTI recognition. This cloud based payroll system is fully comprehensive and suitable for any size of company, from one with only one employee to one with thousands of employees. RTI eReturns and eReceipts are provided as part of the system. The Free payroll wherever mentioned is applicable only to companies with 9 or less employees. Any company with 10 or more employees will be subject to a charge of £3+VAT per employee per year, payable at the end of the tax year |
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| Part A - RTI Payroll Prices |
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Prices applicable |
| To process your complete pay run, based on a HMRC RTI PAYE recognised standard securely over the https with 128 bit data encryption, 24 x 7 where ever you are ( click here for more details ) |
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FREE |
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| To link the payroll with your own chosen Accounting, Time and Attendance software, or HR package, through web services or CSV output (coming soon) |
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FREE |
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| To E-file the complete statutory required returns to HMRC Including EAS, FFPS, FPS, EPS, NVR and EYU |
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FREE |
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| eReciepts of P6, P9, SL1, NINO from the HMRC and further auto updates of these notices into your account |
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FREE |
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| To allow employees to view / print their own ePayslips, P60 up to 6 years old and update their own personal data (optional) at any time, securely over the https |
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FREE |
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| To view / print payslips, P45, P60 and various reports in hard copy |
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FREE |
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| To email the given PDF payslips you have downloaded |
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FREE |
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| To appoint additional users to manage the payroll system |
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FREE |
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| To appoint an auditor to securely audit the payroll over the https |
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FREE |
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| To SMS payslips to employees |
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(Ask for a Quote) |
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| The number of employees the following Payroo products can support: |
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- Free Internet Payroll Star 1 to 5,000 employees
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- Free Payroll for Employees 1 to 5,000 employees
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- Free Payroll Multi-User 1 to 5,000 employees
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- Free Pay Bureau/Payroll Agent
(Supports unlimited clients, see price examples below)
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- For employers with 1 to 9 employees
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FREE |
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- Trial/Test use with 10 - 5,000 employees ( FINAL FPS not included)
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FREE |
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- For employers with 10 or more employees
(eg. 10 employees will cost £ 30+VAT 25 employees = £ 75+VAT)
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£ 3 per employee for the whole tax year |
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 INVOICING: We will only invoice you and ask you to pay us once a year when you have completed the Final FPS process, usually in April (End of the Tax Year). You will never need to pay us if you never use the system to process the FINAL FPS regardless of the number of employees you have.
All prices exclude VAT
Note: The number of employees is counted by the number of P60s generated after you have completed the Final FPS process at the end of the tax year regardless of whether the Final FPS file is actually e-filed to the HMRC. Our system will generate the P60 for all of the employees you have employed during the tax year, including those who have left during the year and have received a P45 from your company.
The Final FPS return is the same as the usual regular FPS return, except that you need to indicate that this is the FINAL FPS, that is the only difference. Without completing the Final FPS you will not be able to move to the new tax year.
Payroll Functions - Paid and Free Payroo: The pay run functions and the eReturn functions will be exactly the same for those who need to pay for the service and those who are using it for free. However, both will have to view some advertisements placed on our website or in emails at our discretion. The advertisements will not affect your private data as they are open common adverts, not targeted adverts.
 Test Use is FREE: You may sign up before RTI starts and try out the RTI functions. Our Trial RTI does not allow you to e-file any RTI returns. However, you may migrate all your employees on to the system and try out all of the calculations without making any returns. At the end of the tax year you simply click on START NEW TAX year and tell us that your account was set up to try out our services and all the calculated data was just trial data, then we will move you to the new tax year without any charges.
RTI PILOT MEMBERS :Our system is ready today for anyone who wishes to start RTI earlier than the compulsory date in April 2013. Those who start earlier are known as pilot members. To get onto the pilot scheme you need to contact HMRC to ask for an On Board Date i.e. the date when you can start the RTI Pilot Scheme. Next, you need to migrate the employees' static data and the calculated YEAR TO DATE (YTD) data to our system. The charge for the RTI Pilot members is the same as what is described above i.e. we will invoice you once you have completed the FINAL FPS.
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- Part B - Traditional EOY Payroll Prices
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Prices applicable |
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- Compiling and E-Filing your in year P45 and P46 forms.
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FREE |
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- Downloading your P6, P9 tax codes, and SL1, SL2 notices from the HMRC Data Provisional Service (DPS) and conducting auto-tax code updates.
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FREE |
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- Processing your EOY with or without using our system to E-File your EOY P14 and P35 returns to the HMRC.
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• For employers with 1 to 9 Employees
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FREE |
• For employers with 10 or more Employees
(eg. 10 employees will cost £ 30+VAT) |
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£ 3 per Employee |
(The number of employees is counted by the number of P14s you have generated for that tax year.)
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- Allowing Employees to View/Print Payslips, P60 etc. securely over the Internet.
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FREE |
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- Under the current HMRC regulations an employer is obliged to provide a P60 to each and every employee by the 19th May.
( A P60 is a form which shows an employee his total earnings, PAYE tax, NI contributions, etc. for that tax year. )
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| All prices exclude VAT. |
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- Part 3 - Pay Bureau Prices
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Prices applicable |
| Our pay bureau software is the same as for an individual company except that it allows one sign in to access to all the clients. The price structure is also the same. |
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- Any Client with 9 or less employees (Payroll, RTI, EOY and E-filing)
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FREE |
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- Any Client with 10 or more employees (Payroll, EOY, with or without
e-filing)
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£ 3 per Employee |
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- Any Client with 10 or more employees (Payroll, RTI, with or without e-filing)
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£ 3 per Employee |
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Prices Examples for Pay Bureau:
Example One: Price for Pay Bureau: If I have 20 clients - 2 have 10 employees, 1 has 12 employees and 17 have between 1 and 9 employees
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| 2 x 10 x 3 |
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£ 60.00 |
| 1 x 12 x 3 |
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£ 36.00 |
| 17 x 9 x 0 |
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£ 0.00 |
| Total Annual all in Cost |
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£ 96.00 |
The total annual all-in cost will be £96.00+VAT
i.e. this includes all pay runs and all the eReturns and eReceipts (The invoice is payable once a year on or around April, after you have completed the FINAL FPS.)
Example Two: Price for Pay Bureau: If all 20 clients only have between 1 and 9 employees. The total annual cost will be
20 x 9 x 0 = £ 0.00
Good News Confirmed: You can run your entire pay bureau for free if all your clients only have between 1 and 9 employees.
Other costs: The only other cost you have to bear is viewing some adverts similar to other free services, such as free e-mail or free search engines etc. However, these adverts will not affect the running of your payroll and will certainly be much less annoying than those adverts which interrupt your viewing of a good film on TV. |
