12 Cloud Payroll is a fully comprehensive cloud based payroll system. It is suitable for any size of company; from companies with only one employee to companies with thousands of employees. RTI eReturns and eReceipts are provided as part of the system.
The free payroll wherever mentioned is applicable only to companies with 9 or less employees. Any company with 10 or more employees will be subject to a charge of £ 15+VAT per employee per year, payable at the end of the tax year.
| To process your complete pay run, based on a HMRC RTI PAYE recognised standard securely over the https with 128 bit data encryption, 24 x 7 wherever you are ( click here for more details ) | Free |
| To link the payroll with your own chosen Accounting, Time and Attendance software, or HR package, through web services or CSV output (coming soon) | Free |
| To E-file the complete statutory required returns to HMRC Including FPS, EPS, NVR and EYU | Free |
| eReciepts of P6, P9, SL1, NINO from the HMRC and further auto updates of these notices into your account | Free |
| To allow employees to view / print their own ePayslips, P60 up to 6 years old and update their own personal data (optional) at any time, securely over the https | Free |
| To view / print payslips, P45, P60 and various reports in hard copy | Free |
| To email the given PDF payslips you have downloaded | Free |
| To appoint additional users to manage the payroll system | Free |
| To appoint an auditor to securely audit the payroll over the https | Free |
| To SMS payslips to employees | (Ask for a Quote) |
| The number of employees the following products can support: | |
| Free Pay Bureau/Payroll Agent (Supports unlimited clients, see price examples below) |
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| For employers with 1 to 9 employees | Free |
| Trial/Test use with 10 - 5,000 employees (Final FPS / Final EPS not included) |
Free |
| For employers with 10 or more employees (eg. 10 employees will cost £ 150+VAT 25 employees = £ 375+VAT) |
£ 15 per employee for the whole tax year |
| Note: If you prefer to pay by cheque, the cheque should be made payable to "IT CONTRACTORS LIMITED" Mailing Address: Unit 101 China House, 401 Edgware Road, London, United Kingdom, NW2 6GY |
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INVOICING:
12Cloud Payroll pricing is based on the number of employees that have been processed through our payroll system over the immediate past tax year.
The Counting of " The Number of Employees " is the total of leavers plus the total of current employees whose pay has been processed through our system at least once during the last tax year.
1. Example of Counting "The Number of Employees"
Assuming you have 9 employees at the start of the year, however, in the middle of the year 3 employees quit and the company recruits 2 replacements. All these employees have been paid at least once, in this instance the total The Number of Employees will be 6 + 3 + 2 = 11. The total cost will be 11 x £15 = £165 + VAT.
2. Actual Payroll Process
Assuming you are a recruitment agency you have 120 employees in the payroll system but only 15 employees ever got paid regularly during the tax year and you issued 2 P45s to 2 employees who never got paid. "The Number of Employees " will be 15 + 2 = 17. Using our system to process a P45 is counted processing an employee's pay as a P45 does calculate the pay and has to be e-filed to HMRC by FPS through our system.
3. Free Trial Account:
Assuming you have 20 employees and you use our system for one year as a trial and never e-file the FYS (Final Submission for the Tax Year) through either FPS or EPS, then you will never be charged. You can move all the employees to a new tax year via telling us it was a Test Account, and the usage cost for the previous year will be FREE. Once you use our system to complete your year end, even for just one pay period, we would then calculate "The Number of Employees" you have and will charge accordingly.
Note: We will only invoice you and ask you to pay us once a year once you have completed the Final FPS / Final EPS process, usually in April (End of the Tax Year). You will never need to pay us if you never use the system to process the Final FPS / Final EPS regardless of the number of employees you have. All prices exclude VAT
The Final FPS / Final EPS return is the same as the usual regular FPS / EPS return, except that you need to indicate that this is the Final FPS / Final EPS, that is the only difference. Without completing the Final FPS / Final EPS you will not be able to move to the new tax year.
| Processing your Expenses & Benefits with or without using our system to E-File your P11D and P11D(b) returns to the HMRC. | |
| For employers with 1 to 9 Employees | Free |
| For employers with 10 or more Employees (eg. 10 employees will cost £ 150+VAT) |
£ 15 per Employee |
| (The number of employees is counted by the number of P11Ds you have generated for that tax year.) | |
| Note: If you prefer to pay by cheque, the cheque should be made payable to "IT CONTRACTORS LIMITED" Mailing Address: Unit 101 China House, 401 Edgware Road, London, United Kingdom, NW2 6GY |
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| Processing your CIS Documents with or without using our system to E-File your CIS 300 Monthly Returns to the HMRC. | |
| For Companies with 1 to 9 Subcontractors | Free |
| For Companies with 10 or more Subcontractors (eg. 10 Subcontractors will cost £ 150+VAT) |
£ 15 per Subcontractor |
| (The number of Subcontractors is counted by the number of subcontractors e-filed in your CIS 300 Monthly Return, The invoice of a particular tax year will be based on the month in that tax year that you have the highest number subcontractors in a return. i.e., each month you have around 15 subcontractors but in one particular month you have 17 subcontractors and the invoice will be counted as 17 subcontractor you have for that tax year for invoicing.) | |
| Note: If you prefer to pay by cheque, the cheque should be made payable to "IT CONTRACTORS LIMITED" Mailing Address:Unit 101 China House, 401 Edgware Road, London, United Kingdom, NW2 6GY |
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| Our pay bureau software is the same as for an individual company except that it allows one sign in to access to all the clients. The price structure is also the same. | |||||||||||||
| Any Client with 9 or less employees (Payroll, RTI, EOY, P11D, CIS and E-filing) |
Free | ||||||||||||
| Any Client with 10 or more employees (Payroll, RTI, EOY, P11D, CIS with or without e-filing) |
£ 15 per Employee | ||||||||||||
| Note: If you prefer to pay by cheque, the cheque should be made payable to "IT CONTRACTORS LIMITED" Mailing Address: Unit 101 China House, 401 Edgware Road, London, United Kingdom, NW2 6GY |
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Prices Examples for Pay Bureau: Example One: Price for Pay Bureau: If I have 20 clients - 2 have 10 employees, 1 has 12 employees and 17 have between 1 and 9 employees The total annual cost will be
i.e. this includes all pay runs and all the eReturns and eReceipts (The invoice is payable once a year on or around April, after you have completed the Final FPS / Final EPS.) Example Two: Price for Pay Bureau: If all 20 clients only have between 1 and 9 employees. The total annual cost will be 20 x 9 x 0 = £ 0.00 Good News: You can run your entire pay bureau for free if all your clients only have between 1 and 9 employees. Other costs: The only other cost you have to bear is viewing some adverts similar to other free services, such as free e-mail or free search engines etc. However, these adverts will not affect the running of your payroll and will certainly be much less annoying than those adverts which interrupt your viewing of a good film on TV. |
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